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Wednesday, 28 December 2016

Event Planning Checklist that every Event Management Company should know


           Before planning an event, it will be a good choice to follow some guidelines and create an event planning checklist. Event Checklist may not only help you to ease your event planning, it may also help you to plan an event in an organized way. Since everything is systematized, you will get an alternative solution and enough time to tackle if any potential problem arises. It will act as a reminder of each and everything needed or involved within your event. It will help you get started in classifying all the details and time indication and deadline involved with your event planning process.

           While creating an event checklist, be sure about the event objective like what type of event is, client’s requirement and expectation of the event, guest overview, food & venue preferences, and overall budget estimates. It helps you not to miss anything while planning an event. When making a checklist, it is an essential to start with the basics and note it down as you continue to plan your event. Use any worthy tools so as to share your event checklist with your client, as it helps to add any remaining requirements from the client’s side.  This checklist can be useful for the next event as well.

                An Event Planning checklist should consist of             
(i) Event schedule an outline of different programs supposed to conduct in the event and book the entertainment programs like celebrities, magic shows etc. required if any
(ii) Event venue is finding out the venue which is apt for the event and meeting with the venue’s management, checking the venue and booking formalities needed as well as parking permits for the event.
(iii) Count the number of guests going to attend the event and design & deliver invitations to the event guests.
(iv) Event Theme/ Design and decorations for the event, sitting arrangement considering the guest, stage decor, and all the decoration items needed, including scissors, pins, staples, lights, and other decors with respect to theme choosing.

(v) Plan about Food, Dessert & Beverage menu considering everyone. Make proper arrangement by contacting caterers and let client taste the food before confirming a caterer.
(vi) If there is any registration required for the event, prepare an invitation as how a guest can register and set up event registration through the website or other social media.
(vii) Decide on the Event team like how many people are required to run the event. Prepare and assign work to each team member and this makes easy to find out team members who are in charge of setting up.
(viii) Develop a marketing plan and promotional strategies required for the event, if any.
(ix) Prepare the Event budget and monitor your spending and put all event expenses into a spreadsheet or other event software you use.
(x) After preparing plan an Event evaluation with event team as well as with a client discussing the status and progress

Cabbon Entertainment is one of Kerala’s most respected and innovative Event Management Company in Kochi. Cabbon Entertainment,  Event Management Company in Kochi has built a reputation for successfully designing and delivering complex, high profile special events, product launches, entertainment activities, wedding, theme parties, conferences, private parties such as Birthday Parties, Anniversary celebration, Baptism ceremony get together and much more. Cabbon has skilled and experienced team of professionals that can offer any event management services all across Kochi, Kerala on time and budget and moreover all in a well-planned and organized way.



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